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The tracking of the Fixed Assets, which are an important part of the investments of the companies, also includes the tracking of these costs. Loss of a single chair or a desk might not be important for a company, but the accumulated Fixed Assets losses would cause big costs as well as it would cause to lose time to find a Fixed Asset.
Particularly in companies employing many employees and having thousands of Fixed Assets, it is very difficult to count the Fixed Assets, reviewing the enumeration results, searching for missing or extra materials and it becomes a distressing effort for days by many employees. Fixed Assets Tracking System is a barcode/RFID based tracking system designed for saving from these long efforts. The Fixed Assets are defined to the system by adhering each fixed asset a label including fixed asset inventory code and serial number of this product. The Fixed Asset enumerations, which would take hours, can be made in a short period of time by having hand terminals reading these barcode labels. The difference between the enumeration and the fixed asset seen in the system can be instantly determined with the fixed asset comparison screen. Saving information such as the cards within each computer, RAM amount and monitor size etc. is very difficult in increasing inventory of computer and computer equipment. Fixed Asset Tracking System reduces this effort by entering unlimited amount of property related to each fixed asset.
Modules
Location (CompanySiteBuildingFloorRoom)
Asset Type (Major CategorySegment 1 Segment 2)
Asset Creation
Asset Allocation & Asset Relocation
Asset Audit
Gate pass generation
Data maintenance
Integration with SAP/ORACLE/Microsoft GP
Multi-user support
System configuration
Asset Disposal
Barcode/RFID Label printing
Reporting
Data import and export
| Description | Asset | Inventory |
|---|---|---|
| Objects used internally, such as computers, tools, and educational materials | • | |
| Track depreciation of company property | • | |
| Track maintenance on company equipment | • | |
| Objects are for sale or resale | • | |
| Ability to track/monitor reorder levels | • | |
| Objects are “temporary” and/or often replace, such a paper, pens and other consumables | • | |
| Employees may check objects in and out | • | • |
The asset tracking software is the brains behind any system as it is the source of all your asset information and dictates how you interact with this information. Normally, you will be running an instance of the software on a desktop PC while the mobile devices will have a stripped down version of the software for functions needed in the field. Depending on your need for real-time or batch updates, certain software will support one or the other. The desktop instance will contain the full detailed database of assets, allow printing of labels and run a variety of reports. Reporting is a very important aspect of any tracking software as this will give you greater visibility into your collection of assets. Knowing when things need to be replaced or serviced and general asset analysis is done with reporting. There are many asset tracking applications to choose from and determining the best fit for your business needs is essential to a productive, useful system.
What Should You Address When Making an Asset Tracking System?
When putting together an effective and suitable asset tracking system there are a few key questions to answer:
• How many assets do you need to track?• What type of assets are you tracking?• Where are the assets located? How many locations do you have?• Are the assets already labeled? Will you use barcode or RFID tags?• Do you need real-time updates or can batch collection be used?• What type of reporting will you need from the system?• How many users will you have? Desktop and mobile.
What are the Components of an Asset Tracking System?
All asset tracking systems consist of 3 core components:
• Asset Tracking Software – Software is the backbone of any system and will determine what features and options are available. The main concerns when deciding are how detailed of reporting is available and whether it supports batch or real-time updates.
• Mobile Computer – Assets are located throughout a business so a mobile device allows you to have all needed information and make changes at the asset location. Depending on how rugged your environment is and budget, a wide range of devices can be used.
• Barcode/RFID Printer – All assets need a unique identifier on them to be properly tracked. Barcodes are the easiest and most cost effective option but RFID tags offer added benefits with wireless reading of the assets and the possibility of automating your whole process.
Putting an Asset Tracking System Together
At Datametric, we’re asset tracking specialists! We can help you configure a tracking solution no matter what your line of business or industry is. We’ll deliver a complete system that fits the specific needs of your application and your budget. Our years of experience delivering complex solutions across industries mean that you’ll get a comprehensive solution and a trouble-free implementation, guaranteed. Go ahead, give us a call!
Asset Management Software
Asset Management Software or Software asset management (SAM) is a business practice that involves managing and optimizing the purchase, deployment, maintenance, utilization, and disposal of software applications within an organization. According to the Information Technology Infrastructure Library(ITIL), SAM is defined as “all of the infrastructure and processes necessary for the effective management, control and protection of the software assets…throughout all stages of their life cycle.” Fundamentally intended to be part of an organization’s information technology business strategy, the goals of SAM are to reduce information technologies(IT) costs and limit business and legal risk related to the ownership and use of software, while maximizing IT responsiveness and end-user productivity.SAM is particularly important for large corporations in regard to redistribution of licenses and managing legal risks associated with software ownership and expiration. SAM technologies track license expiration, thus allowing the company to function ethically and within software compliance regulations. This can be important for both eliminating legal costs associated with license agreement violations and as part of a company’s reputation management strategy. Both are important forms of risk management and are critical for large corporations’ long-term business strategies.
SAM is one facet of a broader business discipline known as IT asset management, which includes overseeing both software and hardware that comprise an organization’s computers and network.
